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The detail view displays all information about a posting:

• Posting ID
• Account
• Posting date
• Valuation date (only if divergent)
• originator
• Recipient Name (only for integrated accounts)
• Bank details (e.g., IBAN)
• Payment description
• Reference number
• amount
• Assignment status

Additionally, links are displayed if, for example, orders, refunds, or Remittance advices are available.

Title Line

The following indicator symbols are displayed in the title line of the posting, if required:

Payment with a receipt

If the payment is made with a document (e.g., via a payment slip), a corresponding note is displayed in the title bar. If the document is available, it is displayed in the Document section.

Combined payment

If multiple payments from the same originator are received on the same day, they can be consolidated into a single payment.

Aggregated entry

For some Bank accounts, individual payments may be combined into a collective entry (e.g., ESR payments in switzerland with collective entries). If this is detected, a corresponding note is displayed.

Possible Duplicate

If a transaction may be a duplicate, a notification is displayed. A duplicate is a transaction that has been retrieved multiple times from the account but exists only once in the account. The transaction should be validated directly in the account before, for example, a refund is processed. More about duplicates...

actions

Additionally, depending on the type and status of the posting, various actions can be performed in the actions menu ≡:

Show Assignment Suggestions

If the payment is unassigned, the "Show Assignment Suggestions" action is available . The system then loads and displays the possible assignments it has determined.

In the table, the possible assignments are sorted by probability.

Loading the assignments may take some time.

Clicking on a line loads the assignment into the Assign to Order view. The assignment can then be adjusted and is saved by clicking Assign to Orders.

Assign to Order (Manual)

If the payment has not yet been assigned, the “Assign Order” action is available. Here, orders can be searched for and assigned manually.

Clicking the Search button displays the search form for orders. You can use the search form to find orders and assign them to payments.

To assign a payment to an order, select the checkbox at the beginning of the line in the search results area.

To assign multiple orders, you can select multiple checkboxes. (If you run a new search with different criteria, the lines you’ve already selected will still be displayed in the results area.) Click the “Select All” button to select all checkboxes in the search results at once.

Below the results area, the “Assign Orders” button is available to assign the selected orders.

If you want to assign only a partial amount to an order rather than the full amount, you can adjust the assigned amount for each order. To do this, click the “Edit Amount” button at the end of the line in the results area. (The button is only available if the checkbox at the beginning of the line has been selected.) The amount can then be edited and confirmed by clicking the checkmark or cancelled by clicking the X. As an alternative to the amount, a Cash discount or discount amount can also be entered in the field. To do this, simply enter a negative amount. The entered negative amount is then automatically deducted from the order total as soon as you exit the field.

If the amount has been changed, the Reset Amount button can be used to remove the changed amount and revert to the original amount.

If the amount has not yet been changed and the entire amount of the incoming posting has not yet been assigned, the “Apply Remaining Amount” button can be used to assign the unassigned amount to the selected order.

Next to the “Assign Orders” button, the total of the orders assigned is displayed. This allows you to validate, in the case of a bulk payment, whether the entire amount of the payment has already been assigned. If the total of the assigned amounts is less than the amount of the posting, you can use the “Assign Orders and Ignore Remaining Amount” button. This ignores the excess amount.

Cancellation of assignment

If the payment has already been assigned, the “Cancellation” action is available. The payment can then be reassigned.

Assign Remittance advice

If Remittance advices are used and no Remittance advice has been assigned to the posting, the “Assign Remittance Advice” action can be used to search for and assign a Remittance advice. The filter functions of the “Remittance Advices” list are available for this purpose. Clicking “Assign Remittance Advice ” assigns it to the posting.

An incoming posting cannot be assigned to more than one Remittance advice (or split across multiple Remittance advices).

Load Assignments from Remittance Advices

If a remittance advice is assigned to the incoming posting,

you can initiate the automatic assignment to the included orders using the “Load Assignments from Remittance Advices ” action.

Loading the assignments may take some time.

Remove Remittance advice

If a Remittance advice is assigned to the incoming posting, you can use the “Remove Remittance Advice” action to remove the assignment to the Remittance advice. The Remittance advice can then be assigned to another incoming posting if needed.

Refund Payment

If the payment has not yet been assigned, the “Refund Payment” action is available. If the payment has already been assigned to an order, the refund must be processed through the order. More about refunds...

Ignore Incoming Payment Posting

If the payment was received in an Own bank account and has not yet been assigned, the “Ignore Incoming Payment” action is available . This action ignores the incoming payment.

Ignore remaining amount

If the payment has been received in an Own bank account and a partial amount has not yet been assigned, the “Ignore Remaining Amount” action is available . This action ignores the portion of the payment that is unassigned and not assigned to an order.

Always Ignore This Originator

The “Always Ignore This Originator” action adds the current originator to the list of ignored originators. No fees will then be billed. (If the payment has already been assigned to an order, fees may have already been charged. In this case, no fees will be billed for any further payments from the same originator.)

This section is not available if the originator has already been added to the list of ignored originators. In this case, a corresponding note is displayed next to the originator’s name or IBAN.

To remove the payer from the list of ignored payees, remove them from the list of ignored originators in the settings menu.

Remove Personal Data

Using the “Remove Personal Data” action in the actions menu ≡, you can delete personal data (such as name, IBAN) in compliance with the GDPR.

Note: If the payment is resubmitted later (e.g., by re-uploading a bank statement), it may reappear as a new posting with the name and IBAN for some accounts.